Automated Supply, Equipment and Facilities Inventory System

AUTHOR(S)

Almera D. Lagonero

ABSTRACT

The study aimed to develop an Automated Supply, Equipment and Facilities Inventory System for the supply office of the Jose Rizal Memorial State University System. This study utilized the developmental research method and there were thirty (30) respondents of the study to evaluate the functionality, reliability, usability, efficiency and maintainability of the system with a questionnaire patterned from the International Standardization Organization (ISO) 9126 quality standard model. Weighted mean was used to measure the effectiveness of the system and used the Likert’s 5 – Point Scale to obtain participants preferences or degree of agreement with a statement or set of statements. The developed system offers to the supply office of the university as well as to the faculty and staff for fast and easy requisition of the supplies and materials. It allows automatic identification of the supplies, equipment and facilities that are still serviceable and non-serviceable, display of computation for depreciation value, consistency of the records from the supply office to the accounting office and assigning the custody of equipment through the use of the different tools such as barcode reader/scanner and radio frequency identification devices that serve important role in the operation. The system follows the perpetual inventory method where inventory accounting is updated continuously as transactions are made and allows real – time reporting of the inventory balance in stock.
It is recommended that Jose Rizal Memorial State University adopts the developed system called Automated Supply, Equipment and Facilities Inventory System to be able to provide and improve the processing of inventory of the supplies, equipment and facilities more quickly.